RUIMSIG ACADEMY
Online Privacy Notice &
Website Terms and Conditions
Please read this Privacy Notice and our Terms and Conditions carefully before using our website or submitting any personal information.
🔒 POPIA & PAIA Compliant
👤 Your Data Rights Protected
🇦🇪 South African Law Applies
✉ admissions@ruimsig.co.za
CLAUSE 1
About the Privacy Notice
1.1 Ruimsig Academy strives to ensure that our use of Personal Information of data subjects is lawful, reasonable, and relevant to our business activities, with the ultimate goal of improving our offerings and your experience.
1.2 This notice applies to Ruimsig Academy, its subsidiaries and business units. Reference to “Ruimsig Academy”, “we”, “us” or “our” in this notice means Ruimsig Academy.
1.3 Ruimsig Academy respects privacy and is committed to protecting the privacy of visitors to this site. Ruimsig Academy seeks to employ best practice when it comes to the collection and processing of personal information in accordance with the following legislation:
1.3.1 Protection of Personal Information Act 4 of 2013; and
1.3.2 Promotion of Access to Information Act 2 of 2000.
1.4 Where we provide links to websites of other organisations, this Privacy Notice does not cover how that organisation processes personal information. Ruimsig Academy is not responsible for information captured and processed on any website linked to our website.
1.5 This Online Privacy Notice sets out what we will do with any Personal Information we collect from or about you, or that you provide to us, when you use our services, including our websites and student portals, or when you enrol at any of our institutions.
1.6 It is important that you read this Privacy Notice together with our website terms and conditions and any other documents or agreements which describe the manner in which we may provide services, when we are collecting or processing personal information about you.
1.7 If you are a consumer as defined in the Consumer Protection Act 68 of 2008, we have a duty to point out certain important terms to you:
1.2 This notice applies to Ruimsig Academy, its subsidiaries and business units. Reference to “Ruimsig Academy”, “we”, “us” or “our” in this notice means Ruimsig Academy.
1.3 Ruimsig Academy respects privacy and is committed to protecting the privacy of visitors to this site. Ruimsig Academy seeks to employ best practice when it comes to the collection and processing of personal information in accordance with the following legislation:
1.3.1 Protection of Personal Information Act 4 of 2013; and
1.3.2 Promotion of Access to Information Act 2 of 2000.
1.4 Where we provide links to websites of other organisations, this Privacy Notice does not cover how that organisation processes personal information. Ruimsig Academy is not responsible for information captured and processed on any website linked to our website.
1.5 This Online Privacy Notice sets out what we will do with any Personal Information we collect from or about you, or that you provide to us, when you use our services, including our websites and student portals, or when you enrol at any of our institutions.
1.6 It is important that you read this Privacy Notice together with our website terms and conditions and any other documents or agreements which describe the manner in which we may provide services, when we are collecting or processing personal information about you.
1.7 If you are a consumer as defined in the Consumer Protection Act 68 of 2008, we have a duty to point out certain important terms to you:
1.7.1 Limitations of Risk and Liability — Clauses 8 and 11 limit and exclude obligations, liabilities and legal responsibilities that we may otherwise have. Your rights and remedies against us may be limited or excluded as a result.
1.7.2 Assumption of Risk — Clause 11 places risk, legal responsibilities and liability on you. You may also be responsible for claims and other amounts and accept various risks which may be suffered by you and others.
1.7.3 Acknowledgement of Fact — Clause 5 contains statements which are acknowledgements of fact by you. You will not be able to deny that the statements are true.
1.7.2 Assumption of Risk — Clause 11 places risk, legal responsibilities and liability on you. You may also be responsible for claims and other amounts and accept various risks which may be suffered by you and others.
1.7.3 Acknowledgement of Fact — Clause 5 contains statements which are acknowledgements of fact by you. You will not be able to deny that the statements are true.
CLAUSE 2
The Personal Information We Collect About You
2.1 Ruimsig Academy may collect, receive, record, organise, collate, store, update, change, retrieve, read, process, analyse, use and share your Personal Information in the way set out in this Privacy Notice.
2.2 “Personal Information” refers to private information about an identifiable person. The type of personal information we collect may differ based on the services you receive from Ruimsig Academy.
2.3 We may process different kinds of personal data about you, grouped as follows:
2.2 “Personal Information” refers to private information about an identifiable person. The type of personal information we collect may differ based on the services you receive from Ruimsig Academy.
2.3 We may process different kinds of personal data about you, grouped as follows:
Identity & Contact Data
Name, username, marital status, title, date of birth, gender, identity documents, photographs, billing and delivery addresses, email addresses, telephone numbers.
Financial & Transaction Data
Bank account and payment card details, insurance information, financial statements, and details about payments to and from you.
Technical & Usage Data
IP address, login data, browser type and version, time zone, operating system, how you use our Website, and marketing communication preferences.
2.4 Special personal information (health, religion, ethnic or race information) will only be processed on the basis of your consent or another lawful basis permitted by law.
2.5 We do not provide services directly to children. Our site is not available for use by any person under the age of 18 years without consent and supervision from a competent person such as a parent or legal guardian.
2.6 Ruimsig Academy may also process aggregated and anonymised data for any purpose. Where aggregated data is combined with personal information so that it can identify you, it will be treated as personal information in accordance with this Privacy Notice.
2.5 We do not provide services directly to children. Our site is not available for use by any person under the age of 18 years without consent and supervision from a competent person such as a parent or legal guardian.
2.6 Ruimsig Academy may also process aggregated and anonymised data for any purpose. Where aggregated data is combined with personal information so that it can identify you, it will be treated as personal information in accordance with this Privacy Notice.
CLAUSE 3
How We Collect Your Personal Information
We collect your personal information in three ways:
3.1 Direct or active collection from you — when you submit information to access the Website, enrol in school, order a prospectus, contact us via email, telephone, feedback forms, site comments or forums.
3.2 Passive collection from your Access Device — using technological means when you access and navigate through our Website, including identity data, security data, technical data, usage data and marketing preferences.
3.3 From third parties — Ruimsig Academy may receive personal information about you from various third parties and public sources and will treat that information with due care.
3.1 Direct or active collection from you — when you submit information to access the Website, enrol in school, order a prospectus, contact us via email, telephone, feedback forms, site comments or forums.
3.2 Passive collection from your Access Device — using technological means when you access and navigate through our Website, including identity data, security data, technical data, usage data and marketing preferences.
3.3 From third parties — Ruimsig Academy may receive personal information about you from various third parties and public sources and will treat that information with due care.
CLAUSE 4
How the Information Collected is Used
Personal information provided to Ruimsig Academy will only be used for the purposes stated when the personal information is requested. We may use your personal information to:
• Provide our services and education programmes
• Comply with statutory obligations
• Conduct business case analysis and recruitment
• Retain and make information available to you
• Provide relevant marketing communications
• Maintain customer databases
• Establish and verify your identity
• Diagnose and deal with technical issues
• Protect our rights in any litigation
• Detect, prevent or deal with fraud or misuse
• Communicate with you and keep records
• Inform you about changes to the Website or this Privacy Notice
• Create user profiles and analyse usage patterns
• Comply with statutory obligations
• Conduct business case analysis and recruitment
• Retain and make information available to you
• Provide relevant marketing communications
• Maintain customer databases
• Establish and verify your identity
• Diagnose and deal with technical issues
• Protect our rights in any litigation
• Detect, prevent or deal with fraud or misuse
• Communicate with you and keep records
• Inform you about changes to the Website or this Privacy Notice
• Create user profiles and analyse usage patterns
CLAUSE 5
Sharing of Your Personal Information
We will not intentionally disclose your Personal Information other than as set out in this Privacy Notice. We may share your information with agents, service providers and suppliers bound by this Privacy Notice; employees requiring the information to provide services; and governmental or regulatory bodies where required by law. We may also share information to enforce contracts, protect our rights or safety, or to mitigate actual or perceived risk.
CLAUSE 6
Cross-Border Transfer
Information we collect may be transferred to a destination outside of South Africa. Such destinations may not have comparable data protection legislation. However, we will ensure that binding corporate rules or binding agreements are in place to ensure your information is processed in line with South African privacy legislation and this Privacy Notice. Personal information shared for pre-admission testing done by external parties outside South Africa will be limited to only what is required.
CLAUSE 7
How We Store Information Collected
Personal information is held only as long as necessary to provide services to you or as required by legislation, whichever is longer. Information is stored electronically on our servers or those of our service providers, with reasonable organisational and technical safeguards in place. If you subscribe for email alerts or announcements, we will hold your details until you unsubscribe. We will retain personal information where required by law, needed for lawful purposes, required for evidentiary purposes, or where you agree to a further specified period.
CLAUSE 8
Quality and Protection of Your Information
We make every effort to keep personal information updated, complete and accurate. To update your information use the Parent Portal (SCADSYS) accessible through our website, or email us at admissions@ruimsigacademy.co.za. Ruimsig Academy takes reasonable measures to prevent destruction, unlawful access and loss of personal information. Any compromise of data integrity or confidentiality will be reported to you by written notice. Please note we cannot guarantee 100% security of your personal information. Contact us to request access to, correction of, or removal of your personal information — we will require suitable proof of identity.
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CLAUSE 9
How We Use Cookies
A cookie is a small file of letters and numbers placed on your computer or mobile device. Cookies allow us to distinguish you from other users, provide you with a good experience when browsing our website, and help us improve our site.
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CLAUSE 10
Access to Information
The Promotion of Access to Information Act 2000 gives you the right to access information held about you. For further information please see Ruimsig Academy’s PAIA Manual available at www.ruimsigacademy.co.za.
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CLAUSE 11
You Give Up Some of Your Rights
You agree that where the law requires us to make you aware of something or to do something else, we do not have to do this — only to the extent that the law allows this. This is known as a waiver of rights.
CLAUSE 12
Your Rights
12.1 Right of Access — Request a copy of the personal information Ruimsig Academy holds about you. We may refuse access where permitted by law.
12.2 Right to Correct — Request correction of incomplete or inaccurate personal information we hold. Contact us by email, point out what is inaccurate and how it should be corrected, providing evidence where available.
12.2 Right to Correct — Request correction of incomplete or inaccurate personal information we hold. Contact us by email, point out what is inaccurate and how it should be corrected, providing evidence where available.
12.3 Right to Erasure — Request deletion or removal of your personal information where there is no lawful basis for us to continue processing it. Ruimsig Academy may not always be able to comply for specific legal reasons, which will be communicated to you.
12.4 Right to Withdraw Consent — Withdraw consent at any time where we are relying on consent to process your information. This will not affect the lawfulness of any processing carried out before withdrawal. We will advise you if this affects services we provide.
12.5 Right to Object — Object to Ruimsig Academy processing your personal information at any time. Inform us that you do not want us to process it and state your reasons. If we have no lawful basis to continue, we will stop using the personal information objected to.
CLAUSE 13
Direct Marketing
Through your engagement with us you may be asked whether you agree to receive marketing communications. You may refuse, accept, or request us to discontinue any direct marketing communication at any time. To opt out, contact us at the details provided in Clause 17. If you opt out, we may send written confirmation and will not send further direct marketing communications. You may continue to receive non-marketing communications from us.
CLAUSE 14
Consumer Protection Act & POPIA
If any part of this Privacy Notice is regulated by or subject to the Consumer Protection Act 68 of 2008 (CPA) or the Protection of Personal Information Act 4 of 2013 (POPIA), it is not intended that any part of this Privacy Notice contravenes any provision of those Acts. All provisions must be treated as qualified to ensure compliance with CPA and POPIA.
CLAUSE 15
Governing Law
To the maximum extent possible, South African law applies to this Privacy Notice. If any provision is found to be illegal, void or unenforceable by order of a court of competent jurisdiction it shall be deemed deleted, and the continuation in full force and effect of the remainder of the provisions will not be prejudiced.
CLAUSE 16
Changes to Our Online Privacy Notice
Any changes we may make to our Privacy Notice in the future will be posted on this page. Please check back regularly to stay informed of any updates.
CLAUSE 17 — CONTACT
Privacy Queries & Concerns
Any queries or concerns about privacy on this website should be sent by email to:
These terms and conditions are subject to change at any time. Last updated version is published on this page.